Executive Administrative Assistant

Menlo Park, CA

 

About Us:

The Mavatar platform is closing the gap between Online & Offline Shopping, Sales & Advertising, with a suite of SaaS Omnichannel software that allows customers to pop up digital malls on the web, mobile, and in real-world locations. Our technologies help to generate, aggregate, optimize & monetize product data to augment value to shoppers, top retailers, and influencers.

Backed by patent pending intellectual property, MAVATAR TECHNOLOGIES INC, is a privately held company located in Silicon Valley that was founded in 2011.

 

Summary:

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

 

Responsibilities:

  • Act as the point of contact between executives and internal & external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain work log, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take notes and accurately enter data
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Plan in-house or off-site activities, like parties, celebrations and conferences

 

Requirements:

  • Proven experience as an executive administrative assistant, senior executive assistant or in another secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • High level written and verbal communication skills in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office tools and applications
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality
  • Bachelor's or equivalent degree in Business Administration, preferably with a concentration in Marketing, or an equivalent combination of training and experience.
  • An analytical mind with problem-solving skills

 

Please send your resume to careers@mavatar.com with the job title as the subject.